This listing below of personnel action types links help pages for processing personnel actions, with brief definitions and basic information on required paperwork for each type of personnel action.

Getting Your Action to OHCM

1. Review the Agency Positions Files (the agency library of PDs), to see if there is an established PD that can be used to start from.  If this is the case, you can save the PD to another file and tailor the PD to your specific needs, with the exception of grade-controlling text.  

2. If there is no PD that captures the type of position proposed, draft a PD using ADS.  Once the PD file has been created:

1. Print the PD (Note:  The PD cover page, as generated by your inputs into the ADS Position Information screen, does not require a signature at this point.  OHCM will contact you to request the signed cover page once the PD is ready for classification.) 

2. Annotate the FILE NAME of the PD in the notes section of the FPPS Action. (Note:  The PD number will be left blank on the PD because it will be generated by the system after it is received and processed by OHCM.) 

3. Submit the complete Document Package (FPPS Action , PD, Position Designation Record (NF-1722), and TDP-Drug Testing Forms) through the normal review and approval process.

Once the Document Package has been received, the cognizant HR Specialist will access the ADS file annotated on the notes section of the FPPS Action, and begin the review and classification process.

3. Any changes to the PD as a result of discussions between the HR Specialist and Supervisor/Manager will automatically override previous versions with each "save" to the file, unless renamed.
    

4. Once the PD is in its final draft and assigned a PD# by the HR Specialist in ADS, the HR Specialist will then request that the signed PD cover page be forwarded. Once received, the PD will be:

   1. Classified/signed by the HR official; and

   2. Saved under the Agency Position Files as an established PD.

   Copies of the new PD will accompany the processed action, and the signed PD cover page will be maintained by the cognizant HR Specialist.

If you have any questions or comments on this help page, please contact your Human Capital Specialist.